How does Time Machine work with limited external drive space and iMac memory?

I have been backing up for some years my iMac (1TB memory) onto an external drive (1TB).

The external drive now shows 323GB of 1TB available. Time Machine shows backups from 4 years past.

(a) Does this mean that I can still continue backing up until the older backups come closer to recent?

(b) Where in iMac can I see how much of memory has actually been used?

(c) If it is time to replace the external drive, what happens with the current iMac memory? Do I delete it somehow? And retrieve from the external drive?

Basically I don't know how Time Machine works in addition to backing up. Please advise.


[Re-Titled by Moderator]

Original Title: Time Machine

Earlier Mac models

Posted on Jun 4, 2025 5:03 AM

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Posted on Jun 4, 2025 5:23 AM

Zenon Stoikos wrote:

I have been backing up for some years my iMac (1TB memory) onto an external drive (1TB).
The external drive now shows 323GB of 1TB available. Time Machine shows backups from 4 years past.
(a) Does this mean that I can still continue backing up ...


Yes. The subsequent clause "until the older backups come closer to recent" is not a factor. Older backups become deleted automatically as Time Machine replaces them with newer backups, when TM requires the space they occupy.


On that subject if you intend to use a significant percentage of that Mac's 1 TB startup drive, you will find a 1 TB backup drive to be insufficient. Apple has traditionally recommended using a backup drive of at least twice the Mac's internal capacity, and some references suggest 2x to 3x its capacity. As with most "rules of thumb" that one is overly broad and lacks strict justification, but if you follow that advice it will keep you out of trouble.


It's up to you to determine if you really need an item that was backed up four years ago, or ten, or twenty. Yes TM has been around nearly that long.


(b) Where in iMac can I see how much of memory has actually been used?


Memory is not a factor. Settings > Time Machine will show the backup date ranges.


(c) If it is time to replace the external drive, what happens with the current iMac memory? Do I delete it somehow? And retrieve from the external drive?


Memory is not a factor. Replace the backup drive when it no longer works, becomes unreliable, etc. For that reason it is best to have more than just one backup drive. TM will back up to two separate backup drives, or three, and so forth. Each drive will contain the bare minimum of one fully restorable backup.

20 replies

Jun 7, 2025 8:21 AM in response to John Galt

John Galt wrote:

When I realised this, I excluded those files from backup then went in and deleted every backup of those files, and got back over 300GB drive space!

... which will eventually become occupied, upon which TM will resume deleting the oldest backups, doing exactly what it is designed to do.

The boldface text though implies you may have manually intervened in Time Machine's operation and rendered the entire backup corrupt and possibly useless. You may need to revisit that subject, as well as reconsider the use of garbage products that serve no beneficial purpose.

No, I did it the proper way, from within the TM interface. As for TechTools being a “garbage product”, I do take issue with that - I don't use its main diagnostic menu but it does have a nifty Tools menu which I use.

Jun 7, 2025 8:27 AM in response to MrHoffman

MrHoffman wrote:

Churn can vary. Dozens of small files churning, for instance, depends on how fast those files are churning. Larger files churning, such as uncompressed virtual machine guests, or such as the results of a macOS update or some big app or game upgrade, can (will) cause issues for Time Machine configured with inadequately-sized external storage.

I never use TM for VMs! They're so big, dozens of GBs, yet because they share data with the host (which is the whole point of having them) I have no concern about reinstalling the OS or creating a new equivalent VM if any of them ‘blow up’.

Jun 7, 2025 9:17 PM in response to Mpainesyd

Thank you Mpainesyd - about additional external disk for backup (in case the first one malfunctions). But the discussion has been whether 1TB is sufficient with TM showing 4 years' backups and 322GB still available (presently). I still think that when previous backups show say 1 year old, it would be a good time to replace the back disk to 2 or 3 TBs.

How does Time Machine work with limited external drive space and iMac memory?

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